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University of Wisconsin Oshkosh
College of Letters and Science
800 Algoma Blvd.
Oshkosh, WI 54901-8660

Office:
Nursing Education Building
Room 101

Phone: (920) 424-1222
Email: cols@uwosh.edu

Forms, Policies, and Procedures

Curricular Forms

Click here to find the following forms:

  • Form A: New Course — form used for creating a new course
  • Form A: Instructions
  • Form B: Course Revisions — form used for making revisions to an existing course
  • Form B: Instructions
  • Form C: Existing Program Revisions — form used for revisions to an existing Program
  • Form C: Instructions
  • Trial Course Attachment
  • UW Program Planning, Review and Approval Process
  • Minor Emphasis Process
  • Approval of Certificate Program

COLS Procedures:

  • Form is completed and approved by academic department.
  • Obtain approval and signature from other departments, as needed.
  • Submit to Lisa Danielson, Registrar’s Office, for signature.
  • Submit TWO hard copies to the COLS Dean’s Office.
  • Email electronic copy of form to Associate Dean and lscurriculum@uwosh.edu.

Curriculum Policies & Academic Approval Procedures (including Approval & Review Level Matrices) 

University Studies Program (USP) Curricular Forms

Click here to find the following forms:

  • University Studies Program: Course Approval Form
  • USP Process Flowchart

Forms should be submitted to the COLS Dean’s Office in the same manner as Curriculum Forms. Courses requesting Global Citizenship or Global Scholar designtations must be signed by the chair of the Global Scholar Council prior to coming to the Dean’s Office. Visit the University Studies Program Website.

Travel

The College supports travel for presentations at scholarly events. Talk to your department chair for more information.

Questions regarding using e-Reimbursement should be directed to Michelle Highly in Travel/Accounts Payable.

COLS Cross-Listed Course Procedure

For information regarding COLS Cross-Listed Course Procedure, please click the link here.

Peer Reviewers
If you are having difficulty finding an appropriate peer reviewer, please contact the College of Letters and Science office at (920) 424-1222 or cols@uwosh.edu
Tenure/Renewal/Promotion

TENURE AND RENEWAL

Probationary faculty (whether hired under single-year or two-year initial appointments) may be considered for renewal for subsequent two- or three-year terms, subject to conditions.

Tenure decisions for faculty are made at the end of the sixth year of service or five and one-half years of service for those who either began at the start of a spring semester or who had an odd number of semester leaves of absence. Under exceptional circumstances faculty who hold the rank of associate professor may seek tenure prior to their sixth year. (FAC 4.E.1. General Considerations)

Procedures for faculty members and academic staff are set forth in:

Forms are available on the Academic Affairs (Faculty/IAS) or Human Resources (Professional Staff) web sites or by clicking here for Faculty/IAS: RENEWAL/TENURE FORM, or
here for Professional Staff: PERFORMANCE EVALUATION FORM

Click here for: What to include in Tenure/Renewal/Promotion binders

FACULTY PROMOTION

From FAC 5.B.3:

Consistent with the mission of this university, the most important criterion is teaching effectiveness which is a necessary, but not sufficient, basis for promotion.  For faculty with no teaching assignments, performance or professional responsibilities which are directly related to their assignment shall be the most important criterion for promotion. (Faculty whose responsibilities are primarily non-teaching but who also teach will be evaluated for classroom performance as well as for professional assignments.)

Procedures for faculty members are set forth in:

Forms are available by clicking here:
Unclassified Promotion Form

Click here for: What to include in Tenure/Renewal/Promotion binders

Program Review

Academic program review will occur every seven years except for new programs which must undergo a joint System and institution review after five years as specified in ACIS-1. Every effort will be made to schedule reviews to coincide with scheduled accreditation visits.

Program faculty and Deans should seek evaluation by external consultants as a supplement to the internal self-study.  Consultants will be selected by program faculty in consultation with the Dean and Provost and Vice Chancellor.  Consultant honoraria will be funded by the Provost’s Office; other expenses will be funded by the Department/College.

The program self-study document should not exceed 25 pages in length (excluding appendices),  using a 1 ½” left margin and 1″ right, top, and bottom margins, 12 pt font size, and double spacing.  Both the document and appendices are to be as brief as possible.

Process – Information about the program review process can be found on the Office of the Provost website, including program review schedules, program review routing sheet and Program Review Process Handbook Excerpt:

Program Review – Academic Affairs

Specific College of Letters and Science information:

COLS Program Review Timeline

COLS Travel for Guests

 

 

Hiring & Rehiring

*UNDER CONSTRUCTION*

Paperwork required to hire/rehire or make adjustments to an employee’s status can be found on the Human Resources website:

  • COLS Blanket Ad: All possible part- and full-time teaching positions for the academic year are advertised and posted in the preceding spring semester. Contact Jane Luker (lukerj@uwosh.edu) with questions.
Syllabi & Instructor Schedules
Syllabi & Instructor Schedules

Per COLS policy, instructor’s syllabi are to be filed in the Department and Dean’s Office no later than the end of the 5th day of the term for each term. Only electronic copies should be sent the COLS Dean’s Office at cols@uwosh.edu. Instructor schedules are also strongly encouraged to be on file showing office hours. See COLS Administrative Handbook: Chapter 6 for the Course Syllabi Policy.

Budget Information

University Budgets

Handled through Administrative Services

  •  Budget Training: Information about budget terminology, structure of department account numbers, and funding/appropriation structure
  • WISDM
  • Financial Services Forms: Department Action Request, Direct Payment Request (DPR), Meal & Refreshment Requisition, Payment to Individual Report (PIR), Transaction Transfer Request (TTR)
  • Purchasing

Notes for COLS Procedures:

  • Meal Requisitions: Only need to come to Dean’s Office for approval non-student form. Food cannot be paid for from 102 account.

Foundation Funds

Handled through the Foundation

  • Forms
  • Foundation Fund balance questions can be directed to Sabina Schiessl or Jennifer Klinger.
  • Scholarship questions can be directed to Beka Smith, Scholarship Coordinator, or uwoscholarships@uwosh.edu
Course Policies and Forms

The following forms and associated policies can be found on the Registrar’s Office website:

  • Extension of Class End Date Form
  • Incomplete-Grade Extension Request Form
  • Grading Proxy Permission Form
  • Recording Grades for Non-Registered Students Form
  • Special Features Input Form (Yellow Sheet)
  • Change of Grade Form
  • Appeal to Modify Undergraduate Curriculum
  • Special Event Room Request Form
  • Class Room Request Form

Please contact the Registrar’s Office for further information.

 Click here to download a Forms and Policies Reference Sheet regarding commonly used forms.